Using Tuition Assistance Benefits and Taking Classes While on Active Duty – Podcast 008

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Today, I’d like to tell you how I used the military Tuition Assistance Program to pay for my Bachelor’s Degree while I was on active duty. My goal was to achieve my Bachelor’s Degree by the time I completed my first enlistment. This would give me many options going forward: I could remain in the enlisted ranks with a complimentary degree, I could apply for a commission to become an officer, or I would have my military experience and a degree, and I could try my hand in the civilian world.

My goal was aggressive. By the time I started working on my degree, I had been in for about three and a half years on a six-year enlistment. That left me with two and a half years to complete my 4-year degree. In this podcast, I share exactly how I leveraged the Tuition Assistance program to accomplish my goal. I also discuss the military Tuition Assistance program benefits, eligibility, how to test out of college classes, and how to take classes while working a full-time military job.

Whether you plan on making the military a career, you want to go from the enlisted ranks to the officer ranks, or you want to improve your prospects in the civilian sector, formal education is an excellent investment in time and money. And if you play your cards right, you can get most, if not all, of your degree paid for by the military.

In this episode I lay it all out on the line, starting with how Tuition Assistance benefits work, how to test out of classes, and the strategies I used to complete my Bachelor’s Degree while I was on active duty. I hope you’ll find this educational and inspiring!

Tuition Assistance – One of the Most Valuable Benefits Available

You don’t need me to tell you that a college degree is a valuable thing to have. It can help you promote within your military career, and it can help you in your post-military career as well. You may even decide to get a degree for personal knowledge. Whatever your reason, a college degree is valuable. And getting it for free makes it an even better deal.

Who Can Use Tuition Assistance & When

Most branches have a minimum service requirement before members can take classes. You usually can’t use TA while in an official upgrade training status, either. So that means you can’t use TA while in basic training, AIT, or Tech School. You generally can’t use it while you are in an official upgrade training status beyond those schools, either. There may be other minimum service requirements depending on your branch of service.

When I was in the Air Force, I couldn’t begin taking college courses until I had reached my 5-level status. To put that in perspective, I had two months of Basic Training and six months of tech school. Then, I had about a year of upgrade training, where I learned my job and received my 5-level skill certification. So, it was roughly 20 months into my tour before I could even take college courses. I didn’t start for over a year after that point. But I bring that up to illustrate how long it could take before you are eligible to begin taking classes.

If you aren’t eligible for Tuition Assistance benefits, it’s probably because you haven’t completed your initial training yet or you already have a degree that is covered under Tuition Assistance (new rules often prohibit service members from using TA to achieve a lateral degree program or a lower degree than what you currently have).

Each Branch Has a Budget – and  Slightly Different Rules

Congress gives each branch of the military an education fund. How they use it is up to them. But I will tell you this benefit has come under the chopping block, and we have seen recent changes to this benefit directly due to budget issues (we’ll cover these later in this episode). In fact, Tuition Assistance benefits were cut from almost all branches during the sequestration. The benefit was later reinstated, but many people missed out on classes.

New rules limit the benefits on many levels, including who can take classes, when they can take them, which classes they can take, and more. The Marines actually offer their benefit on a first-come, first-served basis. Once they run out of funds, Tuition Assistance is done until the following year. So it makes sense to front-load classes to use your annual benefit and complete your degree more quickly without having to dip into your GI Bill or pay out-of-pocket expenses.

All of these limits sound draconian, but they aren’t. Tuition Assistance is still an excellent benefit.

How Much Does Tuition Assistance Cover?

All branches offer 100% tuition assistance, up to a set dollar amount per credit hour – usually $250 per credit hour. The total amount one can receive in any given year or over their lifetime is determined by each branch.

What Tuition Assistance Covers

Tuition Assistance can be used for approved college courses and some professional certifications. Not all professional certifications are covered. There may be limitations on which programs you can use TA for and limits on when you can use TA for a certification.

For example, you may have a lifetime cap on the benefits you can receive for a professional certification. Or you may have an annual Tuition Assistance benefits cap for certifications and college courses. You must contact your education office for more specific information on what you can use TA for.

Also, the DoD no longer allows the Tuition Assistance programs to cover lab fees or certain course fees.

Tuition Assistance Reimbursements

A new DoD Instruction requires servicemembers to repay their branch of service if they fail to maintain satisfactory scores on the coursework. For example, you may be required to repay the cost of your classes if you earn a D or lower in an undergrad course or a C or lower in a graduate-level course.

Maintain good grades. The military retains the right to suspend your TA benefits if you don’t maintain high enough scores. You would then have to pay for classes out of pocket or use the GI Bill to bring your GPA up to acceptable levels before you would be eligible to receive TA benefits again.

Testing out of Classes – CLEP, DANTES, & More

Another related benefit related to Tuition Assistance is college placement exams. These are tests you can take to test out of college classes, and the cost is covered under the Tuition Assistance program. They can be a huge time- and money-saver!

Some examples of placement exams that you can take through the military include CLEP tests, or the College Level Examination Program, and DANTES Exams. DANTES is a DoD program, that stands for Defense Activity for Non-Traditional Education Support.

When I received my degree, there was another program called Excelsior exams. The program is still around, but the exams are no longer free for military members. They can still be worth taking if they save you from taking the college course. Just be sure to look at the CLEP and DANTES options first.

The tests work like this: you visit your Education and Training Office, sign up to take a test, and if you pass, you can receive college for the course.

Test Taking Tips

Most people study for placement exams in the wrong way. They go to the base library and borrow a study guide, usually just a few practice tests. They try to memorize as many questions as they can, then they take the test. It’s no surprise many people fail. You don’t learn anything from studying questions. You need to learn the material. The practice tests aren’t bad. Just don’t use the test alone and expect to pass.

I passed about 10 of these tests and had zero failures. I also didn’t spend a dime on any training manuals. This isn’t because I’m exceptionally smart. I simply learned how to study for these exams. Here is what I did:

Each of these companies has an associated website. You can visit the site, search for the test you want to take, and look at the test information. The companies show the test name and how the test questions are broken up. For example, if you wanted to take a US History I test, it would give the breakdown as US History, 1500 – 1877. Here is the site.

• 30% covers Early Colonization through the Revolutionary War
• 70% covers the dates after the Revolutionary War through the end of the Civil War and into the Reformation.

Further breakdowns on the page list percentages of what the test covers: 35% covers political institutions and public policy, 25% covers this, 15% covers that, etc.

The page also lists 20 or so themes you need to know to pass the test.

Use this information as your study guide. Print out that screen, grab a spiral notebook, and spend a couple of hours on Google and Wikipedia, learning all the information on the study guide you downloaded for free. Once you have a handle on the information, you can spend some time with the practice tests. Just don’t expect to pass the test with the practice tests alone. It probably won’t work well.

What happens if you fail a placement test? The tests are free for active duty members, but if you fail, you have to wait a few months before you can take the class again, and you may have to pay to take it. So be sure to know the material before you sit for the test!

Here are more tips for testing out of college classes.

Putting this all together

Now, I’d like to tell you my story – how I used Tuition Assistance benefits to complete my Bachelor’s degree while I was on active duty.

I had been in the Air Force for three and a half years, just past the halfway point of my 6-year enlistment. I decided I wanted to complete my Bachelor’s Degree before my 6-year mark so I had options when it came time to decide whether or not to re-up.

Getting my degree was a great strategic move as it gave me the option of staying in the military as an enlisted member, the option of applying for a Commission as an Officer, or getting out of the service with my experience and a Bachelor’s Degree.

I had already completed one year of college when I joined the military, so at most, I was looking at taking three years of college to complete my 4-year degree. I knew about College Placement Exams, so I figured I had enough time to complete my degree if I got lucky and passed a few tests.

It took me just over a year and a half to complete my degree, including a PCS and two 4-month deployments.

Create an Education Plan – Then Execute

The first thing I did was to visit the base education office to see my options. A couple of colleges there, and I spoke with the representative from Embry-Riddle Aeronautical University. They have an excellent program and satellite campuses on many military installations. I made an appointment with a counselor to get a degree plan made and found out that a lot of my Air Force training would count as college credits toward either a technical management degree or a degree in Professional Aeronautics, which is basically a management degree with a heavy emphasis on the aviation field.

Between my year of college and my military training, I had almost two years of credits on the books (the Air Force has the Community College of the Air Force, an accredited community college). I also received college credits for professional military education, which was required when I became an NCO. With my credits, I needed to take just over two years’ worth of classes to receive my Bachelor’s Degree. The counselor was kind enough to show me exactly which classes I could test out of, and we made a list of the classes I would need to take to get my degree.

Armed with this knowledge, I scheduled some CLEP tests and studied them using the method I outlined earlier. I passed all of them.

As for the required courses through Embry-Riddle, I completed those through a combination of in-residence classes and distance learning while I was deployed.

Balancing School & Full-time Military Requirements

Embry-Riddle had a satellite campus on our base, offering only night classes. I was single, and education was my priority, so I volunteered to work the midnight shift for almost two years while I worked toward my degree. I went to class from 5 – 9 p.m., had dinner, then went to work around midnight. I went to bed when I got home, then studied and wrote papers in the afternoon before going to class again. I worked with my supervisors to ensure I could remain on the midnight shift. They loved that because they had an NCO on the late shift, and I loved it because it allowed me to take classes.

I also took online classes when I was deployed. We often worked 14-hour days while deployed, but there was always some downtime here and there. I was an aircraft mechanic, and we had to ride the launch truck in case of any last-minute emergencies. Riding launch could take anywhere from 15 minutes to well over an hour. For much of that time, we were on standby. While everyone on the truck was cutting up or reading Maxim Magazine, I was reading about the history of flight or a book about aviation management. I also used my random days off to study and write papers.

Using a combination of my previous college credits, my Air Force training, placement exams, and taking classes through Embry-Riddle, I completed my degree in about 20 months. It would have taken longer if I didn’t have the year of college already under my belt, but I also would have doubled up on more classes and tested out of other classes. I’m confident I could have completed it in around 2 to 2.5 years.

Applying this to Your Degree

My situation was unique because I already had a year of college and received many credits for my Air Force Training. Your situation will be your own. So, you need to be strategic with your planning.

I chose the degree that was best for me at the time. I hoped to be an Air Force officer, so a degree in Professional Aeronautics was a great fit. It worked well with my experience and gave me options going forward. It was also the easiest to achieve because of the credits I received for my Air Force training.

You may or may not be able to apply your military training toward your degree, but you should at least look into it. You should also look into testing out of classes. They will save you a lot of time, money, and heartache. Sit down with your guidance counselor and determine which classes you must take and which you can test out of. It’s reasonable to test out of one or two classes per month if you keep to a schedule.

Here are more tips for taking classes while on active duty.

Final Note – You Must Maintain Your Military Standards

Finally, you need to maintain your work standards and be flexible with your work situation. Most units require a supervisor’s permission to take classes. They aren’t likely to permit you if you are still in upgrade training or your work isn’t up to par. You also won’t be able to take classes if you have an unfavorable information file. So ensure you pass your PT tests, show up to work on time, and maintain the expected performance.

As to your work schedule, you may need to get creative. The classes offered on our base were in the evenings. So, I offered to work the midnight shift to take classes. Things can get tricky if your only option is the day shift and your school only offers classes in the daytime. If that is the case, you may need to get creative with scheduling and offer to work an extra hour here or there, eat a 10-minute lunch every day, or take classes online. You might even consider attending classes at a different school. But don’t let those little details stop you from taking classes. Tuition Assistance is a valuable benefit; achieving your degree can pay dividends long after your military career ends.

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